Admin

Processes

Account Payable Overview Process

  • All invoices are to be received into this department, date stamped then given to the appropriate clerk.
  • Invoices are matched to purchase orders, verified that amounts match and that merchandise is received in the system, then entered for payment.
  • Completed approved documents that need a check processed must be in the Accounts Payable Dept. (to the appropriate clerk) by Friday, a week prior to the check run.
  • Checks are printed every Thursday and are ready for distribution the following Monday. With the exception of Holidays, information will be available on our website calendar.
  • Approximately 400-800 checks are printed per week totaling $800,000-$5,000,000.

 

All invoices should be mailed or emailed to the:

Attn: Accounts Payable Dept.
Aldine I.S.D
M.B. “Sonny” Donaldson Administration Building
2520 W.W. Thorne Drive
Houston, Texas 77073

-OR-

apinvoicereceipts@aldineisd.org