Records Retention Schedules

There are five (5) different retention schedules that pertain to district records. The schedules provide record descriptions and required retention periods. Click on the desired schedule to access records retention information:

EL: Records of Elections and Voter Registration

Election and records of candidacy – View Schedule

GR: Records Common to All Local Governments

Administrative – governing body and general; Financial – fiscal accounting; Personnel and Payroll; Support Services – purchasing, facility, vehicle, equipment management, communication, workplace safety; and information technology records – View Schedule

PS: Records of Public Safety Agencies

Police, Fire, EMS, ME, etc. – View Schedule

SD: Records of Public School Districts

***Updated by TSLAC May 23, 2018***

The new retention periods are retroactive. This means all records, whether created before or after May 23, will be subject to the new retention rules. HCDE will electronically update files located in off-site storage which contain the affected titles and descriptions. For all other records, please follow the new retention periods.

Academic, FERPA, special populations, attendance, student health, instruction, grading, discipline, counseling, adult and vocational education, drivers education, accreditation, child nutrition, textbook, transportation, school safety, financial, personnel and staffing, miscellaneous and library records

*** Updates to SD Schedule ***

View Schedule

TX: Records of Property Taxation

Texas State Library and Archives Commission – View Schedule